THE LA JOLLA COVE BRIDGE CLUB SPECIAL EVENT RENTAL INFORMATION

Alcohol

We allow you to serve (not sell) your guests wine, champagne and beer.  Beer must be served from kegs or cans; bottles  of beer are not allowed.  Beer kegs must be placed on the linoleum floor or outside patio only; do not place kegs or containers with ice on the carpeted or hardwood floors.  Please insure that people under age 21 are not served alcoholic beverages.

Hard liquor is not permitted..

Glassware is not allowed on the lawn;   Alcoholic beverages are allowed on the lawn only between the hours of noon and 8:00 p.m.

Alcoholic beverages may be consumed in the building and on the patio until the close of your function; glassware and china are allowed in the building and on the patio.

Cancellation Policy

If it is necessary for you to cancel your contracted event prior to 90 days before the event, you will forfeit the amount already paid (one-half of the total rental fee) as a cancellation fee.  Should you have paid the full amount of the rental fee early, and your cancellation notice is given 90 or more days in advance of the event, you will forfeit only 50% of the total rental fee and will be refunded the other 50% of the total rental fee already paid.

Cancellations received 90 days or less before a scheduled event will forfeit the entire full rental fee paid.

The "damage deposit" is not subject to a cancellation fee; any "damage deposit" received will be returned in full in case of cancellation.

All cancellations must be in writing (email is acceptable).

Candles

Due to the difficulty of cleaning melted wax from the carpets, wax candles are not allowed inside the building.

Vendors

You may select any vendor you wish, but are responsible for any damages to the club that may be caused by any vendor you use. For that reason you may wish to require that the vendors you choose carry liablility insurance to help protect you.

Clean-Up

Our cleaning crew will clean the facility after you and your vendors have removed all items from the building.  All items must be removed no later than 10:30 p.m. on the night of your function.  (Overnight storage of personal or rental items is not allowed.)

The cleaning crew will vacuum and/or mop the floors, clean the bathrooms and kitchen, move chairs and tables back to the main room, remove bags of trash from the premises, and sweep the patio.  It is expected that you will properly bag all trash before you leave the premises.  It is also expected that you will leave the premises in satisfactory condition prior to the arrival of the cleaning crew.  If the premises require more than "ordinary" cleaning, you will be charged for same.

Saturday and Sunday rental fees

The cost of renting our facility for all day Saturday ranges from $1,800 (months of November, December, January and February) to $2,200 (March, April, September and October) to $2,500 (May, June, July and August).  In addition, there is a fully refundable $1,200 "damage deposit."

Sundays the club is available for rental beginning at 4 pm and the rental fee for Sunday is one-half the Saturday rental fee.

The full cost of the rental plus the "damage deposit" will be made in two payments:  50% (one-half) of the rental cost will be paid at the time a contract is signed; the balance of 50% (one-half) of the rental cost, plus the entire damage deposit, will be due 90 days prior to the event date.

Payment must be made by personal check, cashiers check or money order only.  We do not have the capability of receiving payments by credit card.  Any check returned for insufficient funds will be subject to a $35 handling charge.

Dancing

Dancing is allowed inside the building, in the main room (carpeted floor) or the entertainment room (hardwood floor) only.  Dancing is not allowed on the patio or on the lawn.

If your guests will be dancing in the main room, you will need to bring in a dance floor to cover the carpet.  In the entertainment room, no additional dance floor is required.

Days and Hours

We rent our facility for weddings and other special functions only on Saturdays and Sundays; every other day of the week is already booked with other weekly events, classes or meetings.  Once you contract for a specific date, the facility is yours and only yours from opening, (any time after  8:00 a.m.on Saturday and after 3:30 pm on Sunday)  until closing time (10:45 p.m.);

We are sorry, but   overnight storage of personal or rental items is  not allowed.

Decorations

No decorations may be affixed by tape, nails or staples to any wall, inside or outside of the building.

Dining

Formal dining  is  allowed on the lawn and  inside the main room of the building as well as on the patio.The only excpetion is that glass drinking containers are not permitted on the lawn.

Amplified music is not allowed outside, but is allowed inside the building.  Acoustic music is allowed both inside and outside of the building.  All City of San Diego noise level ordinances must be obeyed.

Loading and Unloading Vehicles

Vendors may use the 3 minute passenger zone on the street adjacent to the club   to load  or unload supplies to be used for the special event. If the passenger zone is unavailable  then the vendors may drive onto the driveway for the purpose of actively loading and unloading only. Whether using the passenger zone or driveway the city requires that  vendors  place orange cones around the vehicles being unloaded or loaded.

Furniture

You are free to use our approximately 10 bridge tables (3 feet square) and approximately 35 to 40 bridge chairs (folding metal chairs with upholstered backs and seats).  If you wish to have additional furniture, you are free to select an approved rental company which can provide you with just about any furnishings you desire, including tables and chairs, canopies, special lighting, space heaters, and so on.

Insurance

Prior to the event date, you must show proof of special events insurance to the rental manager.  Special events insurance under the City of San Diego's master policy is available through Michael Ehrenfeld Insurance.   Weddings, birthday or anniversary parties, graduation or bar/bat mitzvah celebrations, and similar events would fall into "Class 1" under this policy.  Rates are dependent upon the number of guests ($75 for 1 to 100 people; $100 for 101 to 500 people; these rates are for 2008). 

If you wish to purchase optional liquor liability insurance, you may do so ($75 for 1 to 100 people; $185 for 101 to 500 people; these rates are for 2008).  This insurance would cover any bartender who is not licensed, but who has bartending experience and/or training.  This optional insurance should be purchased prior to your event.

If you hire any vendor who has no liability insurance of his/her own, you may add that vendor to your special events policy for an additional charge (based on the activity or services the vendor is providing).  This optional insurance should be purchased prior to your event.

To inquire about special events insurance, please contact Fred Liebel or Joanie Cramer at the Michael Ehrenfeld Insurance Company.  The phone number is (619) 683-9990; Fred can be reached at extension 103,  Joanie at extension 120.  Fred's email is fml@ehrenfeldinsurance.com ; Joanie's email is jcc@ehrenfeldinsurance.com .  You should refer to the rental of the La Jolla Cove Bridge Club.

You may purchase special events insurance through your own preferred broker or insurance company; you are not required to use the company referenced above. 

Music

You may select your band or disc jockey, who may set up in either the main room or the entertainment room.  If the band or DJ sets up in the main room, you will need to bring in a dance floor to cover the carpet.  In the entertainment room, no additional dance floor is required.

Amplified music and microphones are not allowed on the lawn or patio except during your wedding ceremony itself.  Amplified music may not be played on the lawn or patio, even if intended merely as background music.  If you plan to dine on the lawn or patio, you may have an approved small band or single musician playing acoustic (non-amplified) music.

Amplified music is allowed inside the building.  However, while the music is playing, all doors facing the east must remain shut unless the speakers are facing the ocean, in which case the doors may remain open.

City ordinances require noise levels, including microphones, to be no greater than 60 db from 8:00 a.m. to 7:00 p.m., or 55 db from 7:00 p.m. to 10:00 p.m. Please insure that your band or DJ is aware of, and abides by this ordinance.  These levels apply to both acoustic and amplified music, and apply inside the building as well as outside.

Opening and Closing the Building on the Day of Your Event

For Saturday events you may arrange with the Rental Manager a time at which to have the building opened for you on the day of your event.  Once the building has been opened, you must have someone available to stay in the building until the end of your function.  If you leave the building and close the doors, intending to return later, the doors will self-lock and you will not be able to get back inside the building.

For Sunday events you may enter the building when the director of the bridge game that day gives you permission to enter, usually around 3:30 pm, but in no event later than 4:00 pm. You may bring items to the outside of the club any time in the afternoon of a Sunday event.

When all of your and your vendors' belongings are removed from the building, no later than 10:45 pm, please close all windows, turn off the air conditioner or heating system, turn off the lights and close all doors.  The doors will self-lock.

Overnight Storage of Personal or Rental Items

Due to weekly classes and seminars, we are unable to accommodate any requests to store personal or rental items overnight, either the night before your event or on the night of your event.

Parking

Besides the free of charge two and three hour  street parking in the area which is enforced Saturdays but not Sundays, there are numerous parking garages within easy walking distance of the bridge club.The La Jolla Financial Building at 1200 Prospect Street is one such garage , (858) 454-8559, and charges $10 for all-day Saturday or Sunday parking ; it is approximately a ten minute walk  from this garage to the bridge club via the stairs next to the north side of the La Valencia hotel...

Tents and Canopies

Tents are not allowed on the premises; a maximum of one canopy, no larger than 20 feet by 20 feet, may be used in lieu of a tent.  If you rent a canopy from an approved rental company, you will be responsible for any damage that may occur in putting the canopy up or taking it down. 

A canopy consists of a roof cover and may have one side; if there are two or more sides, it is a tent.

Vendors

A list of vendors  that would like your business  appears on this website in the "Vendors" tab. though the Bridge Club makes no recommendation concerning the competency of any vendor whose name appears on the list.

Vendors are asked to   abide by  all rules and policies of the La Jolla Cove Bridge Club and of the City of San Diego

Visiting the Facility

The best times to visit the facility are on Wednesdays, Fridays and Sundays.  The Bridge Club plays bridge on all three days.  The doors are opened about 10:30 a.m., the games begin at 12:00 noon.

The best times to visit would be between 10:30 a.m. and 11:30 a.m. on those 3 days.  Anyone who is in the building can show you around the facility.

The Club discourages people entering the building while the games are in progress.  However, If you get there after the game has already begun, and you feel that this is the only time you can view the site, then please do not make any noise or otherwise disturb the game or the players while you are looking around the building.

The games usually end around 3:30 p.m.

For More Information:

For more information, call Tom Sauer at (858) 454-8720; or email Tom at tlsauer@hotmail.com

Note:   All rules and policies are subject to change without advanced notice.